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Provider Forms & Resources

Congatulations! You've received your DODD waiver certification as an Independent Provider. Now what?

Here are a few resources as you start your journey as a provider in Delaware County. Please contact DCBDD’s Provider Coordinator if you have questions/concerns.

Before you begin working

  1. Meet with the assigned Service and Support Administrator (SSA) to be trained on the Ohio Individual Service Plan (OISP). This can be done over the phone or in person. You should obtain proof of training – this can be an email from the SSA.
  2. Check to be sure services are authorized by accessing PAWS online.
  3. Request an EVV device through the eTrac website (required for all providers of homemaker/personal care. Access eTrac here. OR Download the Sandata Mobile Connect app onto your mobile device. EVV is required for all providers of Homemaker/Personal care (15-minute billing units) and Residential Respite.
  4. Obtain a copy of the OISP

Daily (or each time you work)

  1. Complete time in/time out on your EVV device or Sandata Mobile Connect app.
  2. Document the services you provide.
  3. Document medications you give (required if indicated by the OISP)
  4. Document outcomes (if required by OISP)
  5. Track the number of units used and remaining

Monthly

  1. Complete and review Unusual Incident logs for trends/patterns – keep these for your records, a quarterly sample may be requested. Find the UI Report Log here.
  2. Review the Provider Connections newsletter for important information. Subscribe to the Provider Connections newsletter.
  3. Complete and review Monthly Personal Funds Transaction Record (required when the OISP indicates that the provider is responsible for managing personal funds)

Annually

  1. Complete required training.
  2. Invoice the person’s private insurance company for services provided

As Needed

  1. Report incidents as required.
  2. Complete First Aid and CPR training
  3. Submit billing through eMBS as often as you like, at least monthly is preferred (does NOT apply to Participant Directed HPC).
  4. Update address and contact information

Every 3 Years

  1. Renew certification with DODD