DCBDD Updates
Upcoming Board Meetings and Closures
Upcoming Board Meeting:
May 9 at 6:30 p.m.
Upcoming Closures:
May 27, June 19, July 4
Background checks are available by appointment only. To schedule, please send an email to BCI@dcbdd.org
Health and Welfare Alerts:
If you are a provider who is interested in receiving emergency alerts from DCBDD, click here to sign up!
To receive health and welfare alerts from DODD, click here
Four Essential Tips For Contacting Policy Makers
An estimated 5.5 million Americans use a wheelchair, and many encounter barriers when it comes to air travel. In 2023, 11,527 wheelchairs and scooters were mishandled by carriers required to report this data to the Department of Transportation. The Department of Transportation has proposed changes to correct these issues by implementing the Air Carrier Access Act or ACAA.
The proposed rule would take major actions in these key areas:
1. Impose penalties and remedies for wheelchair mishandling
2. Require annual hands-on training of airline employees and contractors who physically assist passengers with mobility disabilities or handle passengers’ wheelchairs.
3. Require airlines to provide prompt assistance to passengers with disabilities when enplaning, deplaning, or moving through the airport terminal.
Make your voice heard and submit comments using link.delawarecountyboardofdd.org/AirTravel by May 13!
Scroll through for tips on contacting policy makers and leaving a comment about this issue!
2024 Provider Rates
For more rates, including ratios and other updated services, click here https://dodd.ohio.gov/forms-and-rules/rules-under-development/rule_updates
Rates starting January 1, 2024
Independent providers (1:1)
- HPC – $7.04/unit
- OSOC – $4.13
- Behavior add on – $.82/unit
- Complex Care add on – $.82/unit
- Medical add on – $.16/unit
- HPC Transportation, non-modified vehicle – $.78/mile
- HPC Transportation, modified vehicle – $1.36
- Residential respite – $168.27/day, $7.25/unit
- Informal respite – $3.74/unit
- Shared Living (depending on DDP range) – $141.41 – $234.13/day
- Agency providers (1:1)
- HPC – $7.97/unit
- OSOC – $5.44/unit
- Behavior add on – $.82/unit
- Complex Care add on – $.82/unit
- Medical add on – $.16/unit
- HPC Transportation, non-modified vehicle – $.78/mile
- HPC Transportation, modified vehicle – $1.36
- Residential respite – $187.47/day, $8.21/unit
- Shared Living (depending on DDP range) – $160.99 – $266.56/day
Incident Reporting Requirements
An Incident Reporting Form (IRF) must be completed for all MUIs and UIs.
All IRFs for MUIs must be sent to MUI@dcbdd.org by 3pm on the following business day.
Monthly Requirement
- All providers are required to complete monthly UI Logs, which are reviewed by DODD and DCBDD during compliance reviews. Please note, logs must show evidence they were reviewed at least monthly, even when no incidents have occurred. Evidence can be shown by signature and date on the log. Here is a link to a UI Log you can use: DODD UI Log
- DCBDD will request UI Logs from all providers at least once per year. When requested, UI Logs may be mailed to the Delaware County Board of Developmental Disabilities or emailed to UILogReview@dcbdd.org.
Annual Requirement
- By January 31st of each year, all providers shall conduct an in-depth review and analysis of trends and patterns of MUIs occurring during the preceding calendar year and compile an annual report. Providers shall send the annual report to the county board for all programs operated in the county by February 28th of each year.
- Annual MUI reports for Delaware County should be sent to MUI@dcbdd.org. You are required to complete and send this analysis to the County Board even if you do not have any MUIs to report. These forms can be found on our website at the links below:
- Independent Provider- ANNUAL REPORT (dcbdd.org)
- Agency Provider- ANNUAL REPORT (dcbdd.org)
- If you have not provided your annual report to DCBDD for 2022, please send it to MUI@dcbdd.org.
Updated Compliance Requirements
The Final Copies of the Compliance Review Tools that will be in effect beginning November 1, 2023 are posted.
County Board/COG Teams Link: Compliance Review Forms
Office of Compliance Teams Link: 11-1-2023 Review Tools and Required Docs
DODD Website Link: Compliance Overview
Attached Review Tools:
County Board Accreditation Review Tool 11/1/2023
Ancillary Provider Review Tool 11/1/2023
Independent Provider Compliance Review Tool 11/1/2023
Agency Provider Compliance Review Tool 11/1/2023
ICF/IID Provider Compliance Review Tool 11/1/2023
Attached Required Documents Lists
Agency Provider Required Documents List
Independent Provider Required Documents List
County Board Accreditation Required Documents List
Abuser Registry Updates
- Rickie McPherson 09/28/1980
- Kelly Duvall 09/24/1975
- Steven Carpenter 05/16/1970
- George Gunther 02/12/2003
- Sarah Mays 07/28/1984
- Latonia Straughter 01/07/1980
- Tracey Perkins 12/23/1973
- Gaige Taylor 04/27/1991
If you believe these individuals are in your employ or seeking employment with your organization, you should follow published procedures for verifying the applicant/employee is not on the registry. If you have questions regarding this information, please contact the DODD registry unit at: 1-866-313-673.
DODD Shares Documentation Templates
DODD has created service delivery documentation templates for providers who deliver shared living, homemaker personal care, and transportation. Providers do not have to use these templates. They are intended to be a resource to help providers document all the required elements in the service rules. You can find the forms here.
Templates for additional services will be shared in the upcoming months.
Questions?
Email Compliance@dodd.ohio.gov.
Monthly Reminder Emails from Ohio Department of Medicaid
The Ohio Department of Medicaid (ODM) recently sent out a ‘Monthly Reminder’ email to all providers. This was sent to remind all providers to make sure their information is up to date. This includes but is not limited to, SSN, Ownership information, etc. If these are inaccurate and don’t match correctly, ODM will be required to terminate a provider’s enrollment. The monthly batch runs on the last Saturday of the month. Below is an example of the email that was sent previously.
Monthly Reminder!
The Ohio Department of Medicaid is required by federal and state statutes to administer and monitor the integrity of its program. Central to that effort is working with Medicaid providers to ensure all reporting and administrative requirements are met. It is through these required checkpoints that the state can ensure Ohioans covered by Medicaid are receiving care from qualified, credentialed providers.
Each month Ohio Medicaid conducts two comprehensive reviews of provider and provider organization records maintained in the Provider Network Management portal to verify.
- Organizational ownership and employee management records, including listed social security numbers. For guidance see” Owner_Managing Employee Update Instructions.docx.
- Status of professional licenses and accreditations. For guidance see: Updating or Adding Professional License Information – Medicaid Provider Network Management Module.pdf
Failure to maintain these records in keeping with Ohio Medicaid’s monthly verification schedule can result in immediate enrollment termination.
This email serves as your monthly reminder to review and update these records in the Medicaid Provider Network Portal each month to maintain your enrollment as an Ohio Medicaid provider.
For more information
Technical support is available if you have questions regarding what’s required, or to check the status of your records.
Contact Ohio Medicaid’s Integrated Helpdesk at 800-686-1516 and follow the prompts for provider enrollment (option three, option three) or email IHD@medicaid.ohio.gov. Representatives are available Monday-Friday, 8 a.m.-4:30 p.m. Eastern time.
This is a ‘Monthly Reminder’ that ODM will be sending to providers each month. Below is the schedule for the 2024 calendar year of when emails will be sent and when the batch will be run. All changes must be made prior to the listed date of the batch run.
Community Resource Feature
Support for Front Line Workers
Delaware-Morrow Mental Health & Recovery Services Board are offering support for front line workers. This includes first responders, healthcare workers, educational personal and funeral home workers.
To schedule an appointment call 614-889-5722 ext. 133 or frontline@syntero.org
Assistive Technology Library
Interested in trying assistive technology to see if it meets your needs? Borrow a device from the DCBDD Assistive Technology Lending Library! Our current inventory includes:
- Echo Show
- Echo Dot
- Ring Video Doorbell
- Smart Plug
- Wyze Camera
- Electronic Reading Aid
- Miku Monitor
- Schlage Electronic Deadbolt
- Clip Different
To borrow a device, review the following documents and submit the request to AssistiveTechnology@dcbdd.org.
Register for a booth at the Provider Fair here https://www.dcbdd.org/blockparty/
Community Events
Sign up to receive DODD newsletters!
- Pipeline
- DSP Connection
- Family Connection
- Director’s Corner
- Tech First and more!
Sign up here: https://bit.ly/3DOll9C
Trainings
DSP and Provider Support Open Door Sessions Changes Schedule
Open Door Sessions are a time for providers, direct support professionals, and county board provider support staff to come together with DODD staff to network, brainstorm, and discuss issues related to the support of providers and direct support professionals.
The sessions were previously held on the 2nd and 4th Wednesdays of the month. Due to low participation, the session held at 4 PM on the 4th Wednesday of the month is being canceled.
Please join us for the DSP & Provider Support Open Door Session the 2nd Wednesday of each month from 9 – 10 AM.
Remote Support and Assistive Technology Spring Training Series Starts April 15
DODD is launching a 4-part Remote Support and Assistive Technology Spring Training Webinar Series on April 15, 2024, 10 – 11:30 AM, with “Assessing Needs and How They Can Be Met through Tech.” This initial webinar will detail best practices concerning assessing people’s needs and ensuring those needs connect with the tech-related supports that meet them. Other trainings include:
- May 13, 2024, 10 – 11:30 AM: “Remote Supports in Action,” and
- June 3, 2024, 10 – 11:30 AM: “How to Have a Beneficial Conversation Between the Team and the Vendor.”
For more information and to register, click here.
Delaware Man Finds Camaraderie in Theater Arts Program
By Olivia Minnier
A Delaware man beams with excitement as he tries on his costume for an upcoming play performance. The joy is contagious and obvious on his face as he steps into his griffin costume and receives help putting on the bird head and mechanical wings.
Matthew Wingert, a 25-year-old resident of Delaware County, has found an outlet for his creative ideas through the theater program at Open Door Adult Day Program, which he can attend as part of waiver services provided by DCBDD.
Open Door is a Columbus-based adult day program with a functional gallery and art space in Grandview Heights, offering community and in-house exhibitions for artists to showcase their work.
The drama and theater program at Open Door, called Open Door Stage and Screen, is run, and managed, by Program Director Cary Johnston. Cary has a background in the theatrical arts and approached Open Door Columbus about creating this program, because of the huge need for the collaborative, peer-supportive, and democratizing arts experience that theater provides.
She said the performances are incredibly unique and started with just family members of participants in the audiences and have grown to sell out larger venues.
“We sell out hundred-seat houses now. They’re just all beaming because of the honesty on stage and the joy. I’ve seen Broadway, I’ve seen everything, but this is different. This is not trying to be Broadway. This is a different genre. It’s about love, truth, honesty, commitment, and vulnerability. It’s different. It’s cool to see the transformation,” she said.
For actors in the program like Matt, these opportunities at Open Door Stage and Screen are paramount in providing resources to explore creative passions.
Matt helped Open Door prepare their Grimm Fairy Tale play that was put on at the end of April. This play included retellings of The Frog Prince, Snow White, and The Griffin, in which Matt starred as the titular character. The play premiered on April 19.
“Working on the costumes for this one has been fun,” he said.
In addition to acting, Matt has written and directed his play with the program, a spy-themed Christmas play called The Claus Who Loved Me.
“It’s basically like if Santa were a secret agent,” he said. “I got to invite some people I knew (to the performance) as well,” he said.
However, Matt’s ability to collaborate with the other actors at Open Door has not always been so easy, especially when he first started attending.
“Matt is someone with a point of view that’s very specific and he guards that very much. That’s his artistic identity,” Cary said.
Sean Moore, Community Relations Manager at Open Door, said Matt has very specific ideals which have at times created a barrier to being collaborative with others.
“Matt holds his artistic ideals as truths, and they’re ultimate truths, anyone who challenges that is not his truth so, therefore, is probably inaccurate,” he said.
Cary said when Matt decided to start coming three days a week instead of just two, a change occurred.
“That extra day seems to have softened him somehow to be more of a team player, to be more of a leader,” she said.
Cary said having Matt take charge and create The Claus Who Loved Me was a game changer in his attitude because he was making something for the good of the group for the first time.
“He started to trust us,” she said.
Sean said Matt’s attitude has changed for the positive in the three years he’s been a part of the program.
“I think he’s really grown to be more collaborative in his understanding of the arts, in his understanding of teamwork as a company of actors. It takes a village,” he said.
Cary and Sean both said the program equips their actors to be able to take community jobs, work as a team, and develop life skills that make them great community members. They said Matt is a great representation of how the program can transform someone’s social skills and outlook.
“One thing we have always discussed is art as a job, what does that mean? How do we justify it? How do we say this is something vocational when the benchmarks of vocation don’t necessarily exist in the arts? One of the amazing things about Cary’s program is that these skills (they develop here) are easily translatable to the world of straight-up vocation,” Sean said.
Going forward, Matt is excited to re-enter the workforce at Ohio Living Sarah Moore starting in July. He wants to start creating animated movies and expand his director abilities into the world of filmmaking.
“I am pretty good at art, so it wouldn’t be too complicated,” he said.