DCBDD Updates
Upcoming Board Meetings and Closures
Upcoming Board Meeting:
December 14 at 6:30 p.m.
Upcoming Closures: December 22, December 25, January 1
Background checks are available by appointment only. To schedule, please send an email to BCI@dcbdd.org
Health and Welfare Alerts:
If you are a provider who is interested in receiving emergency alerts from DCBDD, click here to sign up!
To receive health and welfare alerts from DODD, click here
DCBDD to Distribute iBill
We have partnered with the U.S. Treasury Department to be a distributor of the iBill.
Read below to learn more about the iBill and how to acquire one from DCBDD.
2024 Provider Rates
For more rates, including ratios and other updated services, click here https://dodd.ohio.gov/forms-and-rules/rules-under-development/rule_updates
Rates starting January 1, 2024
Independent providers (1:1)
- HPC – $7.04/unit
- OSOC – $4.13
- Behavior add on – $.82/unit
- Complex Care add on – $.82/unit
- Medical add on – $.16/unit
- HPC Transportation, non-modified vehicle – $.78/mile
- HPC Transportation, modified vehicle – $1.36
- Residential respite – $168.27/day, $7.25/unit
- Informal respite – $3.74/unit
- Shared Living (depending on DDP range) – $141.41 – $234.13/day
- Agency providers (1:1)
- HPC – $7.97/unit
- OSOC – $5.44/unit
- Behavior add on – $.82/unit
- Complex Care add on – $.82/unit
- Medical add on – $.16/unit
- HPC Transportation, non-modified vehicle – $.78/mile
- HPC Transportation, modified vehicle – $1.36
- Residential respite – $187.47/day, $8.21/unit
- Shared Living (depending on DDP range) – $160.99 – $266.56/day
2023 End Of Year Billing Information
Please click the following link for more information about the December 18th billing cut off date for 2023 billing.
Incident Reporting Requirements
An Incident Reporting Form (IRF) must be completed for all MUIs and UIs.
All IRFs for MUIs must be sent to MUI@dcbdd.org by 3pm on the following business day.
Monthly Requirement
- All providers are required to complete monthly UI Logs, which are reviewed by DODD and DCBDD during compliance reviews. Please note, logs must show evidence they were reviewed at least monthly, even when no incidents have occurred. Evidence can be shown by signature and date on the log. Here is a link to a UI Log you can use: DODD UI Log
- DCBDD will request UI Logs from all providers at least once per year. When requested, UI Logs may be mailed to the Delaware County Board of Developmental Disabilities or emailed to UILogReview@dcbdd.org.
Annual Requirement
- By January 31st of each year, all providers shall conduct an in-depth review and analysis of trends and patterns of MUIs occurring during the preceding calendar year and compile an annual report. Providers shall send the annual report to the county board for all programs operated in the county by February 28th of each year.
- Annual MUI reports for Delaware County should be sent to MUI@dcbdd.org. You are required to complete and send this analysis to the County Board even if you do not have any MUIs to report. These forms can be found on our website at the links below:
- Independent Provider- ANNUAL REPORT (dcbdd.org)
- Agency Provider- ANNUAL REPORT (dcbdd.org)
- If you have not provided your annual report to DCBDD for 2022, please send it to MUI@dcbdd.org.
Updated Compliance Requirements
The Final Copies of the Compliance Review Tools that will be in effect beginning November 1, 2023 are posted.
County Board/COG Teams Link: Compliance Review Forms
Office of Compliance Teams Link: 11-1-2023 Review Tools and Required Docs
DODD Website Link: Compliance Overview
Attached Review Tools:
County Board Accreditation Review Tool 11/1/2023
Ancillary Provider Review Tool 11/1/2023
Independent Provider Compliance Review Tool 11/1/2023
Agency Provider Compliance Review Tool 11/1/2023
ICF/IID Provider Compliance Review Tool 11/1/2023
Attached Required Documents Lists
Agency Provider Required Documents List
Independent Provider Required Documents List
County Board Accreditation Required Documents List
Abuser Registry Updates
- Tiffany Vassel 06/14/1985
- Sultahn Honzu 09/24/2003
- Wesley Camp AKA Wesley A. Camp 06/07/1988
- Keith Hubbard 05/20/1998
- Brandon Farr 04/28/1993
- Tierra Greer 05/18/1998
- Crystal Shaughnessy 01/16/1982
- Michelle Starr 03/06/1964
- Jelani Martin 02/24/1997
- Tanecia Perry (Tanecia V.) 08/15/1974
- Dominique Williams 06/26/2003
- Irisha King 11/18/1989
- Royel Martin 02/03/1998
If you believe these individuals are in your employ or seeking employment with your organization, you should follow published procedures for verifying the applicant/employee is not on the registry. If you have questions regarding this information, please contact the DODD registry unit at: 1-866-313-673.
DODD Shares Documentation Templates
DODD has created service delivery documentation templates for providers who deliver shared living, homemaker personal care, and transportation. Providers do not have to use these templates. They are intended to be a resource to help providers document all the required elements in the service rules. You can find the forms here.
Templates for additional services will be shared in the upcoming months.
Questions?
Email Compliance@dodd.ohio.gov.
Community Resource Feature
Support for Front Line Workers
Delaware-Morrow Mental Health & Recovery Services Board are offering support for front line workers. This includes first responders, healthcare workers, educational personal and funeral home workers.
To schedule an appointment call 614-889-5722 ext. 133 or frontline@syntero.org
Assistive Technology Library
Interested in trying assistive technology to see if it meets your needs? Borrow a device from the DCBDD Assistive Technology Lending Library! Our current inventory includes:
- Echo Show
- Echo Dot
- Ring Video Doorbell
- Smart Plug
- Wyze Camera
- Electronic Reading Aid
- Miku Monitor
- Schlage Electronic Deadbolt
- Clip Different
To borrow a device, review the following documents and submit the request to AssistiveTechnology@dcbdd.org.
Community Events
Sign up to receive DODD newsletters!
- Pipeline
- DSP Connection
- Family Connection
- Director’s Corner
- Tech First and more!
Sign up here: https://bit.ly/3DOll9C
Trainings
DSP and Provider Support Open Door Sessions Changes Schedule
Open Door Sessions are a time for providers, direct support professionals, and county board provider support staff to come together with DODD staff to network, brainstorm, and discuss issues related to the support of providers and direct support professionals.
The sessions were previously held on the 2nd and 4th Wednesdays of the month. Due to low participation, the session held at 4 PM on the 4th Wednesday of the month is being canceled.
Please join us for the DSP & Provider Support Open Door Session the 2nd Wednesday of each month from 9 – 10 AM.
Delaware Co. Woman Increases Independence through Love of Cooking
By Olivia Minnier with photos by Kelly Jacoby
On a typical Thursday evening, a Delaware County woman diligently works with her mother to prepare a taco casserole. She has been working all year to prepare a meal for her family and selected the taco casserole because it was her favorite out of all the new recipes she’s learned.
Brimming with excitement, she eats the casserole with her family. A monumental moment and just one of many touchstones she will pass as she gains more independent living skills.
Kareena Strait, a Delaware County resident, is already very involved in the community. She volunteers at SourcePoint, interns at Reno’s Florals and Fine Gifts, plays soccer, tennis, and basketball with the Delaware County Special Olympics, and takes classes at LifeBuilders.
Recently, Kareena identified a different goal she wanted to work towards that didn’t involve participation in the local community: learning to cook. Mallory Workman, her Service and Support Administrator at The Delaware County Board of Developmental Disabilities, worked with Kareena’s independent provider, Jennifer, to formulate a yearly outcome involving cooking skills and programming at LifeBuilders that she enjoyed.
“When talking about her time at LifeBuilders day program, it came up in conversation that Kareena enjoys attending their cooking skills classes, which they offer once per week in their café. As a part of these classes, participants brainstorm ideas for a recipe, compile a grocery list, and go shopping for the required ingredients. Then, they work together to make the recipe and enjoy the finished product together. Kareena’s participation in this activity, along with the fact that she and Jennifer had been working on skills such as meal planning and preparation, led to the idea of Kareena’s yearly outcome – continuing to participate in the LifeBuilder’s cooking classes and finishing the year by making a meal for her family,” said Mallory.
Throughout the year, Kareena attended cooking classes at Lifebuilder twice monthly and worked with Jennifer to review recipes, create a grocery list, and go to the grocery store, all while following a budget.
“Kareena is diligent about asking for and ensuring she has the recipes of what is made at Life Builders. She is great at using email. If she needs the recipe, she will ask for it. Kareena seems to be really excited to cook and enjoys spending time with her peers and family doing so. Her family is also very involved in ensuring Kareena has the information needed from us in order to complete her outcome. They are a great cheerleader for Kareena! We have greatly enjoyed seeing Kareena grow and learn more about being independent in a variety of ways,” said Deedra Olney, Director and CEO of LifeBuilders.
Through all of this hard work and coordination, Kareena was able to achieve her goal of being able to cook a full meal for her family and make a taco casserole with her mom.
Diane Strait, Kareen’s mother and shared living provider, said that it has been wonderful watching her daughter progress and gain more skills for independent living through this process.
“My favorite part about watching Kareena complete this outcome was self-awareness and awareness of other’s part in completing her outcome (working together). For Kareena, connecting with others can be difficult so this cooking skills class encouraged her to participate in the group and bring home the memory and skill to family,” she said.
Going forward, Kareena is working on other independent living skills including; time and money management, cleaning up dishes, and grocery shopping.