DCBDD Updates
Upcoming Board Meetings and Closures
Upcoming Board Meeting:
August 10 at 6:30 p.m.
Upcoming Closure: Independence Day – July 4
Background checks are available by appointment only. To schedule, please send an email to BCI@dcbdd.org
Health and Welfare Alerts:
Visit the following link for dehydration information
Important Reminder
Please remember all services must be pre-authorized, this includes units being added to existing authorizations.
It is true providers have 330 days to bill but, that is for authorized services only.
Let’s talk if you have questions!
Required Sample of UI Logs
Starting in July, DCBDD will request a random sampling of your Unusual Incident logs for a specific three-month period. It is required that all providers complete monthly UI logs, which are reviewed by DODD and DCBDD during compliance reviews. Please note logs must show evidence they were reviewed at least monthly, even when no incidents have occurred. Evidence can be shown by signature and date on the log.
We have attached a UI log for your use.
The MUI Rule (OAC 5123-17-02) indicates that we must review a representative sampling of provider logs on a quarterly basis for the purpose of ensuring that all MUIs required to be reported have been reported and that trends and patterns have been identified and addressed. Please be sure to indicate that you have reviewed the UI logs requested for trends and patterns. If trends and patterns were identified, please include a cover letter which indicates what the trends and patterns were and what was done to address them. If you have no UIs to report during this time frame, please send back a UI log indicating this. This will not require a cover letter.
The MUI Rule (OAC 5123-07-02) defines “Unusual Incidents” as an event or occurrence involving an individual that is not consistent with routine operations, policies and procedures, or the individual’s care or individual service plan, but is not a major unusual incident. Unusual incident includes, but is not limited to: dental injuries; falls; an injury that is not a significant injury; medication errors without a likely risk to health and welfare; overnight relocation of an individual due to a fire, natural disaster, or mechanical failure; an incident involving two individuals served that is not a peer-to-peer act major unusual incident; rights code violations or unapproved behavioral supports without a likely risk to health and welfare; emergency room or urgent care treatment center visits; and program implementation incidents.
When requested, UI logs can be mailed to the Delaware County Board of Developmental Disabilities or emailed to UILogReview@dcbdd.org.
As a reminder, by January 31st of each year, all providers shall conduct an in-depth review and analysis of trends and patterns of major unusual incidents occurring during the preceding calendar year and compile an annual report. Providers shall send the annual report to the county board for all programs operated in the county by February 28th of each year. Due to issues with the DODD Incident Tracking System, providers have been given an extension to complete the annual review by July 1, 2023, and send to the county board by July 28, 2023.
Annual MUI reports for Delaware County should be sent to MUI@dcbdd.org. You are required complete and send this analysis to the County Board even if you do not have any MUIs to report. These forms can be found on our website at the links below:
Independent Provider- ANNUAL REPORT (dcbdd.org)
Agency Provider- ANNUAL REPORT (dcbdd.org)
If you have not provided your annual report for 2022, please send it to MUI@dcbdd.org.
ROI for Core Team Intervention Services and Behavior Specialist
Retention Payment Details Due July 15
Abuser Registry Updates
- Sherry Hill 02/19/1945
- Epiphany J. Holston 09/18/1988
- Latonya Tracey AKA Latanya 10/19/1986
- Shannon Kurtz 10/22/1989
- Diamond Jordan 04/17/1988
- Antonio Tarleton 12/22/1993
- Andrew Harcourt 11/11/1996
- Gretchen Weyand 10/20/1982
- Rebecca Heinrich 12/03/1985
If you believe these individuals are in your employ or seeking employment with your organization, you should follow published procedures for verifying the applicant/employee is not on the registry. If you have questions regarding this information, please contact the DODD registry unit at: 1-866-313-6733
Community Resource Feature
Delaware 211 Hotline
Delaware 211 connects individuals and families to health and human services in Delaware – for everyday needs and in crisis situations. Delaware 211 is free to use by live chat, text or by calling and includes resources for mental health emergencies, food assistance, medical care, education assistance, utility assistance, substance use, clothing help and much more.
Visit the link to learn more!
Assistive Technology Library
Interested in trying assistive technology to see if it meets your needs? Borrow a device from the DCBDD Assistive Technology Lending Library! Our current inventory includes:
- Echo Show
- Echo Dot
- Ring Video Doorbell
- Smart Plug
- Wyze Camera
- Electronic Reading Aid
- Miku Monitor
- Schlage Electronic Deadbolt
- Clip Different
To borrow a device, review the following documents and submit the request to AssistiveTechnology@dcbdd.org.
Community Events
Health Linkage Program
The Health Linkage Program can help with:
- healthcare providers not understanding disabilities
- being denied appointments
- physical inaccessibility of buildings and places
inaccessibility of equipment like exam tables - inadequate insurance coverage
- lack of transportation
The Health Linkage Program helps make these problems go away so you can just focus on your health!
Sign up to receive DODD newsletters!
- Pipeline
- DSP Connection
- Family Connection
- Director’s Corner
- Tech First and more!
Sign up here: https://bit.ly/3DOll9C
Trainings
2022 DSP Compensation Survey
DODD launched the 2022 Direct Support Professional (DSP) Compensation Survey, Monday, May 1. Completion of this survey is required by agencies who provided HPC services in the calendar year 2022. This survey collects systemwide data on DSP compensation, which includes information on wages, overtime pay, bonuses, fringe benefits, training costs, and taxes, as well as outcome data related to staff longevity, staff turnover, and job vacancies.
Questions related to the provision of supportive technology are also included this year.
An e-mail from The Ohio State University with a unique survey code will be sent to agencies’ primary contacts by the end of the business day. It may be forwarded to any staff member to complete the survey. Please check your spam box prior to contacting DODD to ensure receipt of your unique survey code. The survey must be completed by July 16.
Office hours for personalized assistance will be offered Tuesdays-Thursdays following the webinar series. Survey training and guidance documents are now available on the DODD website to assist with the completion of the survey.
For any questions regarding the 2022 DSP Compensation Survey, please contact Rachel Blick at Rachel.Blick@dodd.ohio.gov.
Behavior Support Workshops
Join us with questions/answers and scenarios to increase understanding of the rule updates and support people with complex behavioral health needs.
Northern Behavior Support Workshop
When: June 23 from 1-3 PM
Or call in (audio only) 614-721-2972 ID# 987 790 024#
Southern Behavior Support Workshop
When: July 12 from 10:30 AM – 12:30 PM
Or call in (audio only) 614-721-2972 ID# 894 603 245#
Make note: The Southern Behavior Support Workshop will occur the SECOND Wednesday every THREE months.
No registration is necessary, just click the link to join.
The dates and times for upcoming workshops will be posted on Behavioral Support Workshops on our Behavioral Support webpage.
Have questions? Reach out to behavior.support@dodd.ohio.gov.The RMN monthly Q&A sessions are included in the monthly Behavior Support Workshops. We are continuing to have RMN Data Office Hours and are adding additional dates/times. Please click RMN consults to sign up for a 30-minute consult.
DODD Makes Funding Available for Crisis Intervention Training
DODD is making funds available for county boards of developmental disabilities or councils of government (COG) that would like to have their staff trained in a crisis intervention model of their choosing. The purpose of these funds is to provide county boards or councils of government the ability to offer training to their staff to then educate and train providers or families in their counties to better support youth with complex or multi-system needs. Each county board or COG will be able to request up to $10,000 to fund the costs of training, travel, and implementation.
Some crisis intervention models may have constraints around training family members or may not have train-the-trainer models available. The county board or COG applicants are urged to research their selected model and understand how it can be used to best support providers or families in their county before applying. County boards or COGs may partner with other county boards or COGs to pool funds and design a regional approach.
Applications for this funding are due by 12 PM, on July 24, 2023.
After the application deadline, DODD will review the submitted applications and allocate funding. Notifications of award or denial will be sent by August 1, 2023. If awarded, allocations will be dispersed one time and it is expected that funds allocated for this purpose will be used by the county boards or COGs no later than July 1, 2024.
Applications and questions should be sent to CBDD_MSY_FlexFunding@dodd.ohio.gov.
View the application here.
Submission Deadline: 12 PM, July 24, 2023
Contact: CBDD_MSY_FlexFunding@dodd.ohio.gov
Note: These funds are an extension of the FY23-24 Keeping Families Together (KFT) initiative. More information about the FY24-25 KFT application process will be forthcoming.
OADSP's Leadership LAUNCHpad
July 19-21
8 a.m. – 4 p.m.
Embassy Suites Columbus
We all know that a leader is not defined by title alone. Leadership is more than a position, and it’s needed at all levels of an organization – to mentor, to innovate, and to keep the organization on track and moving forward. Cultivating leadership strengthens an organization, and refines efficiency, effectiveness, and resilience.
OADSP developed Leadership LAUNCHpad (LLP) to help with those strengthening and refining processes. It’s a unique occasion, immersing each participant in a leadership-themed environment shared with like-minded people. Every LLP is its own universe, separate from “the outside world,” so participants are empowered to concentrate on personal development, exercise networking skills, and re-enter the day-to-day with a clearer sense of their leadership identities.
Read here about this event, and register before June 16, when the early-bird rates fly away ($699 double occupancy, $849 single)
Child's Growth Unleashed with EI Services
Words by Olivia Minnier and photos by Kelly Jacoby
A vibrant, nearly three-year-old girl, struts across her family’s living room to give her mom tea. Pretend tea from a plastic play set, but the pizazz and grandeur are present for the young girl, proud of her offering to her mom.
For Sydney Adams, who turns three this month, communication has improved drastically since receiving a referral from Help Me Grow, a part of DCBDD’s Early Childhood Intervention program. Sydney qualified with a speech delay.
Parents Kelly and Shad Adams said they felt their daughter could understand language as she was responding with non-verbal gestures instead of speaking.
The family embraced speech therapy services in their home through DCBDD’s primary coaching services.
Embedded primary coaching sets up the family with tools to help their child.
“The family is the change agent, this is where the work really happens,” said DCBDD Developmental Specialist and Sydney’s Primary Provider, Deborah Lee.
Lee has imbedded herself into the Adams home and seamlessly coaches Kelly and Shad while Sydney plays with her brother, Oliver. Sydney trusts Lee and doesn’t alter her behavior when she’s present.
Kelly said Lee exceeded her expectations. “She helped me meet Sydney where she was in the moment and in her training,” she said.
Through the services Sydney received, Lee and the Adam’s family discovered when movement is paired with language, Sydney adapts well and retains information better.
Sydney’s brother, Oliver has also gotten very involved and been present in sessions, so he is aware of what Sydney is making connections to.
The family has been thrilled with Sydney’s progress and the impact has been especially noticeable with her expressiveness.
“She has a voice and contributes as much as she can to activities and family talks or get togethers. It is amazing the progress and confidence she has and so many family [members] and friends notice, and comment on that,” said Kelly.
